PRIVATE PA

PRIVATE PA

Posted - 13 June 2024

Location - LONDON, UK

We have an exciting opportunity for a Private PA to work with & support a household in Knightsbridge.

The family’s longstanding PA is actively seeking a proactive, switched on PA who will work alongside him to manage the day-to-days lives of the principals.

This role requires the PA to travel to Europe & America. When not travelling, the PA will work on a hybrid basis, consisting of working remotely and from the residence in Knightsbridge.

Personal Assistant Duties:

Providing full support to the family
Gatekeeping and being a primary point of contact
Proactively manage the family diaries, including appointments, meetings, booking restaurants, organising events and family occasions, whilst maintaining flexibility to accommodate changes
Coordinate travel arrangements, including booking flights, accommodation, and transportation
Carry out personal tasks and errands
Arrange and attend meetings with household staff to discuss schedules, tasks, and any issues, maintaining open communication channels
Recruit new household staff as needed, including conducting interviews and coordinating onboarding, with a forward-thinking mindset to anticipate staffing needs
Manage administrative tasks related to household staff
Create and maintain staff rotas and schedules to ensure adequate coverage, adapting to changing priorities and requirements
Ensure the smooth running of the residences by overseeing day-to-day operations
Manage maintenance tasks and coordinate repairs as necessary, liaising with contractors and service providers
Update household manuals with relevant information and procedures for staff reference
Maintain inventories of household items and equipment
Oversee the house for the principal's arrival, including stocking supplies and arranging amenities
Oversee the close down of the property after the principal's departure, ensuring security and readiness for their return

Candidate requirements:

Minimum of 2 years of experience working as a Personal Assistant in a private household
Excellent spoken and written English preferred
Excellent IT skills
Ability to think on your feet
Excellent communication and interpersonal abilities, with the confidence to interact with staff and external contacts
Discretion and professionalism when handling sensitive information and confidential matters
Flexibility to adapt to changing priorities and work outside of standard hours when necessary
Full valid driver's license
Hands-on approach, forward-thinking mindset, and reliability are essential
Excellent checkable references
Flexibility to travel when required