HOUSE MANAGER / ADMINISTRATOR

 

 

 

HOUSE MANAGER / ADMINISTRATOR

Posted - 24 June 2019

Location - KENSINGTON, LONDON, UK

 

A house manager with administration and leadership skills is required to oversee the day-to-day running of this prestigious property, including the management of a small team of nannies who provide 24/7 cover for the client's 4 children. 

 

Employed by an international businessman and his family, candidates must have advanced household management and proven administration and organisational skills along with an understanding of children’s educational needs, childcare and nanny responsibilities. 

 

Confident, positive and with a happy disposition, candidates will need to act as the lynch-pin and main point of contact, in this busy and prestigious property located in Kensington. The role would suit someone who is naturally diligent and happy to embrace a busy household work environment, focused on taking responsibility and oversight for the following areas

 

PA & Administration duties

Working with the client, the private office and the household staff, there will be
responsibility for:

  • Assist with planning of vacations, events and parties

  • Oversee shopping and provisioning to ensure agreed stock levels are maintained

  • Run errands for the principal / family

  • Review household budgets and ensure transparent and detailed accounts are maintained

  • Oversee maintenance – and ensure contractors are properly logged-in and out of the property

  • Oversee gardeners

  • Ensuring proper understanding and operation of house systems, including TV/WIFI/alarms etc

  • Candidates must be happy to step in to prepare and serve drinks/light foods if required

  • To liaise with the chef, to plan/agree weekly menus (breakfast/lunch/dinner & snacks

  • Ensure dietary requirements are understood and delivered

  • Check/ensure there are always agreed items in the fridges and freezer 

 

House Staff (including Nannies) & HR Management

  • Ensure the house is adequately staffed at any given time

  • Organise staff rotas (nanny/housekeeper/chef/tutors)

  • Ensure staff training and certification is up to date

  • Chair weekly meetings with house staff

  • Under the instruction of the private office, the HM will be responsible for disciplinary procedures re the nannies/household staff

  • Review and where necessary refine the household staff set-up

  • Ensure work schedules conform to the needs of the house

  • Ensuring 24/7 cover is provided by the nannies (overseeing work rosters/holiday schedules etc)

  • Liaising with nannies to ensure they know the children’s daily schedule

  • Ensuring that the nannies work correctly and within the parameters set down by the parents

  • Ensuring that the nanny’s certification and training is up to date/valid (arranging refresher courses as needed)

  • Ensuring that H&S regulation is followed

  • If appropriate, assisting nannies with childcare duties on an ad hoc basis 

 

Schools and after school educational & cultural activities

  • Checking school notices: creating a weekly summary and informing parents/nannies/tutors of upcoming events etc

  • Booking parent’s evenings

  • Ensure the children’s cultural and educational teachings are in-line with the parent’s expectations 

  • Ensuring the children’s schedules are communicated to all parties (parents/ nannies/tutors/schools/drivers/etc)  

  • Monitor afterschool tutor’s arrival and departure times

  • Processing invoices and payment for the afterschool tutors

  • Liaising with tutors, to ensure schedules are maintained and class content is
    appropriate, educational needs are met and the children are
    encouraged to embrace and find a love of learning

 

Children related, Etiquette, Protocol & Grooming

The house manager / administrator will be expected to work closely with the nannies to ensure that the nannies are properly:

  • Monitoring and Instilling the importance of good manners

  • Monitoring and ensuring good table manners at meal time

  • Ensuring children eat healthy, balanced meals

  • Ensuring children don’t order Deliveroo/Uber Eats without prior consent

  • Obtain daily updates from the nannies regarding the children’s behaviour and relaying feedback to parents

  • Instilling the importance of proper hygiene and good grooming

  • Ensuring that the children take responsibility for all their chores

 

Pet related

  • Overseeing and managing of pet care

  • Making sure that there is pet care in place if the client is travelling

 

Package
£45,000 - £50,000 gross pa DOE. Monday to Friday with some flexibility, and
potential to cover occasional holiday periods. Must have proven longevity in
previous roles, with checkable references and available for immediate start,
and DBS clearance.

 

Email your resume to cv@ljwrecruitment.com

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