PERSONAL ASSISTANT

PERSONAL ASSISTANT - SINGLE FAMILY OFFICE

Posted - 2 Dec 2021

Location - MIAMI, FL, USA

 

 

An exciting opportunity has become available for a Personal Assistant to join a Single Family Office in the Greater Miami area.

 

The successful candidate will assist the Senior Executive Vice President on various personal and professional matters.

 

Essential Duties and Responsibilities

  • Prepares and organizes meetings, parties, and other social events with Events department
  • Serves as admin in business ventures, managing a heavy calendar, scheduling traveling arrangements and itinerary
  • Schedules appointments and organizes personal activities
  • Composes personal correspondence and runs errands
  • Keeps track of expenses (managing receipts, logs, credit card reconciliation and reimbursements)
  • Handles and submits purchase request forms for principals
  • Performs personal/business errands as requested, among other tasks
  • Provides administrative support and assistance at Market America sponsored events and meetings
  • Shop for gifts, when needed
  • Prepare/pack luggage for principals when traveling
  • Ability to travel is required, at a moment’s notice
  • Notifies appropriate personnel of problems and issues
  • Manages files and documentation with the utmost level of organization
  • Leads or assists with ad hoc tasks and projects as they arrive daily
  • Complies with company policies and procedures
  • Performs other duties as needed

 

Education and Experience

  • Three years’ experience in assisting high profile individuals
  • Valid driver’s license required

 

Skills

  • Must be very organized, able to handle multiple tasks, detail-oriented, able to work well with others, take direction from principals and also be able to be proactive and think on your feet
  • Must have excellent follow up
  • Must be able to take good notes, have a good memory and strong communication skills (both written and verbal)
  • Maintain high level of confidentiality of sensitive information
  • Needs excellent computer skills, MS Office Products including word and excel; Outlook and Outlook Calendar
  • Must be extremely flexible, energetic, hardworking, well poised, a quick learner, and able to take initiative in problem solving
  • Tech savvy especially with smartphones and Apple devices

 

Salary: up to $120,000 basic salary

 

Benefits: healthcare, 401k, FSA, EAP, and more plus discretionary bonus

 

Please note that is a full time position with regular travel. 

 

REF: AGR2796

 

If you would like to apply for this role, please send your CV to Kay Shah at kays@agreusgroup.com

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