EXECUTIVE PERSONAL ASSISTANT

 

EXECUTIVE PERSONAL ASSISTANT

Posted - 1 April 2021

Location - CENTRAL LONDON, UK 

 

Recruiting for a London based Family Office, an experienced Executive PA for the Executive Chairman of a multi-jurisdictional private investment firm in consumer / retail brands and RetailTech.

 

Managing with utmost discretion, personal and official infrastructure, networks, budgets, scheduling, correspondence and meetings. Assuming responsibility / ownership of tracking and project managing specific activities, legal / compliance requirements, important documentation / files as well as contributing to research and business development.

 

Duties are, but not limited to:

  • Manage the diary and schedule of the Family Office
  • Organise and service meetings as well as larger / hospitality events
  • Liaise with clients, business guests, family and other staff members on behalf of the Chairman
  • Prepare meeting agendas, collect materials from contributors, perform preparatory research, and take minutes during meetings where necessary
  • Develop, agree and manage the budget of the Chairman’s Office and related entities
  • Maintain multi-site and digital personal / official infrastructure
  • Book travel arrangements, including flights, transportation, and lodgings for the Chairman and other senior management
  • Perform simple accounting tasks such as completion of VAT returns and record-keeping / liaising for preparation of annual accounts
  • Maintain digital and physical filing systems, ensuring processes and software are up to date and in working order
  • Manage and / or contribute to multi-jurisdictional projects and liaise with team members where required
  • Handle basic payroll, HR, and recruitment duties, including on-boarding any new office staff members and their training, where necessary, and overseeing internees.

 

Candidate requirements:

  • Able to operate remotely from own residence – by phone and video - as required
  • Available to make occasional visits to London and Lake District offices, generally once in 2 weeks, for 2 or so days at a time. Accommodation provided.
  • A self-starter, discrete and trustworthy individual
  • Superior organisational and diary management skills
  • Good ability to transcribe / take notes quickly / good recall
  • Strong communication skills and a professional and personable demeanor
  • Willing to work in the evenings on occasion, taking account of time differences
  • Willing to accompany the Chairman on overseas visits, if and when required
  • Minimum of at least 10+ years significant experience as an Executive Assistant reporting directly to Senior Management
  • Legal Compliance experience a plus!

 

 

Full company benefits.

Salary range: £45-£65k DOE.

Start June/July 2021.

All interviews on facetime until further notice, due to current Covid guidelines.

 

Email full CV with covering letter supporting your suitability and application is required. Email: cv@ljwrecruitment.com 

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