FAMILY OFFICE ADMINISTRATOR

FAMILY OFFICE ADMINISTRATOR

Posted- 8 Oct 2018

Location - LONDON, UK

 

 

 

Our client is a family office servicing a UHNW family based in London. The company’s function is to centralise the management of significant family fortunes by professionally managing a large portfolio of securities, real estate and other projects.

 

The company also provides additional services such as estate management (including the management if household staff), property development project management, day to day accounting, payroll and bill payment services, document management and record keeping, the management of legal affairs, the making of travel/ personal arrangement and other bespoke personal assistant services.

 

Responsibilities:

 

IT

  • Strong knowledge on IT systems
  • Liaising with outsourced IT provider on all IT matters
  • Project management of IT projects
  • Monitoring quality of service and agreeing service delivery levels are met on all times
  • Ordering new IT equipment including laptops/ Phones
  • Maintaining login usernames/ passwords
  • Setting up new users and workstations
  • Day to day trouble shooting for laptops, RDWEB, VPN, printers

 

Office Management

  • Ensure smooth running of the office and provide general administrative support to the team
  • Manage and order stationery, office and catering supplies, checking stock regularly and order and replenish as necessary to ensure that supplies never run out
  • Back up contact for when Facilities Manager is not available
  • Organising social events throughout the year, leaving parties, Christmas cards, gifts

 

Investment Administration

  • Keeping the portfolio management system up to date
  • Carrying out a variety of fund administration and related operations tasks such as trade settlements and dealing with confirmations/contract notes
  • Valuations collection
  • Filing and maintaining records

 

Maintaining filing systems

  • Responsible for electronic data storage system
  • Day to day filing
  • Archiving, responsibility for archive room

 

Requirements

  • 2+ years administration experience
  • Exceptional communication skills (verbal and written) and attention to detail
  • Must be a self-starter who is able to get things done efficiently
  • Ability to balance multiple projects while remaining highly organized
  • Ability to develop relationships internally and act in a professional manner
  • Strong flexibility and follow-up – you’ll deal with last-minute changes

 

Salary £30,000 – £35,000 per annum

 

If you would like to find out more please contact Chloe Walker on +44 (0) 2070431408 or e-mail chloew@agreusgroup.com

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