Posted - 2 Dec 2021

Location - MIAMI, FL, USA



We are working with a Single Family Office in Florida in their search for an Administrative Assistant.


The successful candidate should be an excellent communicator who can provide high-quality administrative and clerical assistance to top-level executives.


Core Responsibilities:

  • Manage the calendars of the Principals and other Senior Management staff and coordinate all their appointments (including professional, personal and medical appointments)
  • Extensive travel arrangements (private and commercial) for Principals and extended families
  • Scheduling meetings and preparing itineraries
  • Typing and amending attendance notes, letters, presentations, databases and other documents as required, using Microsoft Office and other systems.
  • Liaising with clients and other internal/external parties in a timely, professional and courteous manner;
  • Proofreading and updating documents, using initiative to flag queries.
  • File management – ensuring documents are correctly labelled and stored, as well as updating files as frequently as appropriate
  • Document management


Key Skills & Experience Required:

  • Previous experience in a similar role is essential, ideally within a family office setting or having worked for a UHNWI
  • Maturity and discretion with regards to confidential information
  • Independent decision-making abilities with strong judgment
  • Ability to multitask, prioritize, and maintain grace in a fast-paced environment while having meticulous attention to detail and organization
  • Excellent written, verbal, and interpersonal communication skills
  • Advanced proficiency with the MS Office Suite
  • Available after hours as needed.
  • Employ a jack of all trades mentality


Salary: up to $120,000 basic salary


Benefits: healthcare, 401k, FSA, EAP, and more plus discretionary bonus


Please note you will be based predominantly in the office and be prepared to work fairly independently. The ideal candidate will be self-driven, organized, calm mannered, presentable and highly professional and will be able to handle a constant to-do list.


REF: AGR2797


If you would like to apply for this role, please send your CV to Kay Shah at

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